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QB 16-128 ACE Deployment Quota Processing Information

BACKGROUND:

Starting July 23, 2016, Quota entry summaries must be filed in Automated Commercial Environment (ACE) via an AE Automated Broker Interface (ABI) transaction. The EI ABI transaction will no longer be accepted in ACS for adding or updating entry summaries.

All quota processing will occur in ACE as part of this deployment. The quota process has been automated to allocate quota systematically in most cases. The ACS functions will no longer be necessary. The quota master data will no longer be maintained in ACS.

ACE FILLING INSTRUCTIONS:

Filers may electronically transmit ACE entries or entry summaries via  Automated Broker Interface (ABI) transaction with all required elements to be eligible for First come First serve (FCFS)  Quota processing.  The ACE system will automatically timestamp the entry summary for date and time of presentation. Filer should review the ACE message set for release once quota is accepted.

QUOTA THRESHOLD

When any Quota reaches threshold and close to filling Headquarters will monitor the fill rate to reduce the of overfilling. Entries are reviewed and released based on the “Date and Time” of presentation.

QUOTA OPENINGS:

Quota entries for opening moment which oversubscribe at opening moment may be transmitted starting  12midnight local time (Filers local time zone) until the 12 Noon Eastern Time same opening day.  For entries presented in timely manner, in proper form successfully transmitted will be batched with times stamp of opening moment generally 12 Noon Eastern Time

Headquarters will have three business days to review submitted entries for opening moment and resolve any issues.

If a problem is discovered it is extremely important for the trade to contact the local Port of Entry for assistance or  as necessary HQ Quota Branch via phone at (202) 863-6560 or email HQ QUOTA BRANCH  HQQUOTA@cbp.dhs.gov.

After the 72 Hour (business days) timeframe has elapsed, ACE will generate a message to the Trade filer/importer with proration amount. If a transfer allotment is requested by the importer a request must be submitted to your Port of Entry or  assigned CEE for review and HQ Quota Branch approval.  Requests for transfer allotment must be submitted to local port within 48 Hours of review and  must be approved by HQ Quota Branch. Request must provide all details needed to complete the transfer allotment.

Filers may create a Non ABI Manual Entry Summary for manual input into ACE, if the following conditions exist:

  • Preliminary Review for opening moment Quota’s which historically oversubscribe (Per 19CFR 132.12)
  • ACE system issues which prevent the filer from transmitting (e.g. Snow day)

ACE paper copy submissions may be accepted by the Port of Entry with the following documentation:

  • CBP 7501
  • Rated Invoice with sufficient information
  • CBP 3461
  • All required license, certificates visa etc. (If applicable)

SPECIAL INSTRUCTIONS:

Note: The Port of Entry and Centers for Excellence (CEE) are encouraged to give consideration to filers where a “Good Faith Effort’ is made and documentation is provided showing effort to make timely transmission for FCFS Quota and Quota’s which normally oversubscribe at opening moment. For transmission issues contact the Assigned ABI Client Representative for assistance. If further guidance is needed the ports are encouraged to contact Headquarters Quota Administration and Enforcement Branch for assistance.

Quota entries will be filed as entry type “02” until Quota is filled. Once Quota is filled at the low rate, filers may submit entry or entry summary as entry type “01”.

ACE INFORMATION:

ACE will validate the information for Date of Presentation in proper form per 19CFR 132.11(a) based on the following:

  • Date of Entry Summary was transmitted
  • Date goods arrived Note: Quota will be using the same Arrival date as cargo summary
  • Date in which payment is scheduled or paid

The latest of the three dates will be used as the Presentation Date. If one of the dates is not received, the quota will be held in a ”pending status” until the condition is met.

For entry summaries that use a Warehouse Withdrawal entry type the “Presentation Date” will be derived using the following criteria:

  • Date the entry summary was transmitted
  • Date in which payment is scheduled or paid

The latest of these two dates will be used as the “Presentation Date”. If one of the dates has not been received, the quota line will held in a “Pending “ status until the condition is met.

The Trade is encouraged to utilize the Document Imaging System (DIS) functionality for ACE document submissions to CBP. Notification to the local Port of Entry or assigned CEE may be required prior to submission.

ADDITIONAL GUIDANCE:

Post Summary Corrections and Cancelations:

For entries/entry summaries filed in ACS with quota, the ACS paper procedures will continue to be followed. To cancel an entry summary, a paper cancelation request will be submitted to the appropriate port for CBP to cancel the entry summary. To correct an entry summary, a paper Post Entry Amendment (PEA) will be submitted to the appropriate port. CBP will adjust the quota records as necessary. 

For entries/entry summaries filed in ACE with quota, the electronic PSC procedures will continue to be followed. To cancel an entry summary, a request will need to be submitted to CBP and CBP will process your request.

Additional Quota guidance and instructions will published on CBP.GOV.

If you have any questions, or comments concerning this information  please contact HQ Quota Branch Chief, Melba Hubbard at (202) 863-6986 or melba.hubbard@dhs.gov. Thank you.

Last published: 
June 28, 2016
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