ACE Reconciliation Frequently Asked Questions
Is reconciliation an option for non-ABI manual filers?
No, reconciliation is not an option for Non-ABI manual filers. All entries that are flagged for reconciliation and reconciled under a type "09" entry must be submitted via EDI transmission.
Has the new ACE Reconciliation Prototype Guide, also known as the Reconciliation Handbook, been posted to CBP.gov yet?
For the ACE transition, will importers who have previously been removed from the reconciliation program by CBP have their status changed to "yes" for reconciliations in ACS?
Yes, they will. However, CBP does reserve the right to remove importers from the Reconciliation Prototype for misconduct, which is defined in FR 6264 dated February 6, 1998.
When dealing with reconciliation in ACE and ACS, what is an "Association File"?
The "association file" consists of all of the underlying entries that are being reconciled under a "Reconciliation" (type 09) entry.
When an importer files a reconciliation request, should the surety code be the same for all underlying entries?
Yes, the surety code for a reconciliation entry should be the same as the one on all of the underlying entries. If the surety code and/or bond number are not the same, the filer will receive a "bond mismatch" error.
Will aggregate reconciliations still be allowed in ACE?
Yes, aggregate reconciliations will still be allowed in ACE.
How do filers determine which port or center to file a reconciliation request with?
It depends on what category of reconciliation filer the importer falls into:
- Reconciliation filers that are "Center participants" will file their entries with their designated Center.
- Filers that are not Center participants, but are already assigned to a reconciliation port, will continue to file their reconciliation entries at their assigned ports.
- All new reconciliation participants will receive further guidance as the deadline approaches.
If payment is owed on a reconciliation entry in ACE, does the filer still send a check to CBP for the amount owed?
Payment may be made via check, ACH or statement.
For reconciliation in ACE, are there any reports that filers are required to send using DIS?
No, all data should be submitted via EDI transmission. However, supplemental information may be sent via DIS if it is required.
Should filers consider the day that they received the "Recon accepted Error Free" message as the day that CBP received their reconciliation entry?
Yes, the date that the filer receives the "Recon Accepted Error Free" message will constitute the date of receipt of the Reconciliation entry by CBP in the ACE environment. However, current processes and procedures for ACS Reconciliations remain in effect until Reconciliation is deployed in ACE.
Will filers need to resubmit the reconciliation bond riders for all the current importers once ACE reconciliation functionality goes live?
No, the Reconciliation Bond Rider for all current importers will not need to be resubmitted. The eBond system in ACE maintains a record of bonds and valid bond riders.
Will filers be able to flag entry summaries in ACE for reconciliation using the PSC method for post-entry summary changes?
No, (just as today) Post Summary Correction (PSC) is not the correct method for requesting that entries be flagged for Reconciliation. The filer may either transmit the flag at the time that entry summary is filed or the filer may request that CBP add the flags. However, please note that "retroactive flagging" requests will be handled on a case-by-case basis and will be approved or disapproved at CBP's discretion.
Are filers still able to file 9,999 underlying entries on one reconciliation entry?
Yes, filers will still be able to flag up to 9,999 underlying entries per reconciliation entry.
Can an entry summary still be flagged for multiple reconciliation issues in ACE?
Yes, just like in ACS, entry summaries can be flagged for multiple reconciliation issues in ACE.
Does the reconciliation Port or Center have the right to request hardcopy documentation of a reconciliation claim, if necessary, once reconciliation functionality has been implemented in ACE?
While Reconciliation entries will be completely electronic in ACE and there should not be a need request paper in most cases, CBP reserves the right to request additional documentation in hardcopy form if necessary when needed to substantiate a reconciliation claim.
Is ACE-based reconciliation voluntary?
Yes, the ACE reconciliation program is voluntary.
Is it still possible in ACE to have one customs broker file an entry and another customs broker file the reconciliation claim(s)?
Yes, the capability of one broker to file an entry and a different, broker to file the reconciliation claim(s) will continue to exist in ACE.
Whom should filers contact at CBP to flag entries for reconciliation retroactively in ACE?
CBP will continue to flag entries post filing on a case-by-case basis. The importer will need to submit the request to Headquarters with the explanation why this was not done at the time of entry summary and outlining what corrective steps have been taken to ensure that this will not reoccur in the future. Eventually, this will be handled by the Centers of Excellence and Expertise. The trade community will be notified when this transition will take place.
Will importers who are currently approved for reconciliation in ACS have to do anything before they start using ACE for their reconciliations?
The only thing that importers will have to do prior to filing ACE Reconciliations is ensure that they coordinate with their broker(s) to set up blanket flagging (if they are currently blanket flagging underlying entry summaries in ACS), as CBP will no longer blanket flag entry summaries when Reconciliation is deployed in ACE.
Will Puerto Rico reconciliations still have to be filed as a separate reconciliation entry in ACE?
Yes, all Puerto Rico or Virgin Island reconciliations will still need to be filed on a separate reconciliation entry.
If there is no change in value, do filers leave a reconciliation as initially filed in ACE? Also, how should filers proceed with FTA reconciliations?
If there is no change to any reportable data elements, then a no-change Reconciliation must be filed. However, if it is a FTA Reconciliation (that is, a claim for certain eligible free trade agreements), then a Reconciliation entry is not required unless there is a claim for a refund. Please refer to the "ACE Reconciliation Prototype: A Guide to Compliance" for specific information regarding FTA Reconciliations.
Who should filers contact at CBP to add or remove a reconciliation flag on an entry?
Currently, all requests to add, remove, and/or change reconciliation flags must be handled on the Headquarters level. The email address to submit reconciliation requests to is: OT-RECONFOLDER@cbp.dhs.gov.
Upon deployment, this will be handled by the Centers of Excellence and Expertise.
Can entries that have been filed and flagged in ACS be filed for reconciliation using the ACE reconciliation process?
Yes, entries previously filed and flagged in ACS may be filed for Reconciliation in ACE when it is deployed. Until then, all underlying entries must be filed in ACE but all Reconciliation entries must be filed in ACS.
Can customs brokers change the flag type from 001 to 005 if a 9802 is added Post Entry?
No, all changes to flags must be made by CBP. Please note that flags can only be added to unliquidated entry summaries.
Are filers able to submit an extension request to withhold liquidation for reconciliation purposes in ACE?
Yes, but requests to withhold liquidation must be submitted in writing to the Reconciliation Processing Port or Center of Excellence and Expertise to which the importer has been assigned.